Administrative Assistant

Posted 4 weeks ago

Job Description:

This position is responsible for answering the main company phone and routing calls to the appropriate person or department as well as greeting visitors and directing accordingly. This position handles a various of tasks to support the company, as well as the following duties:

  • Answer and route incoming calls to the appropriate contact/department.
  • Greet, direct and assist visitors as needed.
  • Sort and distribute incoming mail.
  • Sort, scan and mail customer invoices/statements.
  • Assist the Billing and Tax Analyst.
  • Assist Credit Department with scanning.
  • Miscellaneous office duties as assigned.

Responsibilities/Skills/Experience Requirements

  • High School Diploma
  • 2 – 5 years previous office experience.
  • Must have good phone etiquette and verbal and written communication skills.
  • Present a warm professional attitude over the phone and greeting visitors.
  • Professional appearance.
  • Punctuality, reliability, and flexibility.
  • Perform duties in the highest accuracy/quality while meeting/exceeding deadlines.
  • Work closely with internal and external customers, vendors, and investors.
  • Proficient skill in using a variety of office equipment and computer applications including Microsoft Outlook, Excel, Word, and PowerPoint.
  • Strong organizational skills and good time management.
  • Excellent customer service skills.
  • Performs other duties as assigned.

Bilingual preferred but not required.

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